The Lean Management Approach – Five Keys To Building An Accountable Culture

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Last Thursday I had the good fortune of attending a one-day Lean 101 course, hosted by POS Bio-Sciences in Saskatoon. The Lean approach has been integral to their success, and I wanted to learn first hand how the tool of Lean is used to help build the “POS Way.” POS has inspired me over the years by their leadership, innovation, and customer driven entrepreneurialism.

I also had another reason for attending. Being passionate about accountability, I wanted to learn how the Lean management approach can help strengthen the accountability process I help organizations implement.

What I learned about Lean

Lean is a philosophy, an approach to business, and a set of tools designed to eliminate waste while adding value for the customer. At its core, business is a set of processes for delivering results. And Lean is a mind-set for continuously improving these processes. Lean turns employees into leaders by encouraging and empowering ownership and better contribution at every level.

But Lean isn’t just a business philosophy. It’s a philosophy for life. Who, after all, doesn’t have waste in the way we do our work and live our lives? Life is a series of processes, whether it’s doing the laundry, finding your keys, managing stress, or improving a relationship. Whenever you are systematic about improving these processes, you are practicing Lean.

As a novice to Lean, I am making it comprehendible by breaking it down and outlining a five-step approach. Below is a process you can use for applying the Lean philosophy to any aspect of life.

Take a look at anything in your life that is frustrating to you. It might be as simple as finding your keys in the morning or as complex as an under-achieving sales team.

Do a Value Stream Map of your process:

  1. Define your goal. Your goal can be as simple as having your keys in your pocket as you walk out the door – with zero frustration, or, in the case of your sales team, having achieved a specific sales quota.
  2. Clearly identify all steps in the process to achieving your goal. For finding your keys look specifically at what you do with your keys when you come home right through until you need them the next morning when you leave for work. On your sales team, break down the sales process from the time a salesperson enters the door to the end of the month when celebrating your team’s success. It is best if you do this with everyone who is involved in the process. With your keys, you might do it with your spouse, who experiences the impact of a stressed marriage partner in the morning. With your sales process, get the whole sales team to help you identify all the steps it takes to make it a successful sales division.
  3. Identify each step as value-added or non-value added. Value-added means it moves you closer to your goal and decreases frustration of everyone. It’s also what the customer is willing to pay for. Non-value added is waste: anything that doesn’t add value to the customer.
  4. Identify and remove waste. It’s a waste to hang your pants up in the closet with your keys still in the pocket because you’ll have to run into your bedroom the next morning when you can’t find your keys. It may be a waste for your sales team to be coming in to the office and returning emails unrelated to sales when they need to be spending time following up on leads.
  5. Focus on process execution. Once you have identified and removed waste:
    1. Decide who will own the process (one person needs to be accountable for the accomplishment of the process).
    2. Identify the most effective step-by-step process to accomplish your goal.
    3. Ensure everyone understands the process and their part in making the process a success.
    4. Get agreement on people’s contribution to the process.
    5. Monitor for success. Lean has a term called, “Hansei,” which means, essentially, “Looking back with critical eyes.” Self and group reflection is critical to process improvement. You will likely decide to hold regular meetings to see how the process is working. Above all, make it safe for anyone to identify waste and make suggestions for improvement at anytime. Always question. Don’t just accept what’s there. The only failure is failure to learn ways to improve.
    6. Don’t hold people accountable for results. Hold people accountable for following the process. If the results aren’t there, don’t blame the people. Instead, change the process and ensure that everyone understands it.

I am aware that this short summary from my rookie mind-set of Lean is incomplete and overly simplistic. I look forward to learning more and continually improving the processes that run my own organization and the processes that help me manage my life with the greatest ease. I also look forward to continuously learn about how to use the Lean philosophy in helping foster accountability in organizations – without blame.

5 KEYS TO UNLEASH GREATNESS ON YOUR TEAM

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I meet some amazing leaders in my work. People hire me to work with their organization and I end up a better person by spending time with them. One such leader who has become a good friend is John Liston. John was formally a regional director at Great West Life, and now is the principal of Liston Advisory Group. John lives what he leads. He’s a person of strong character. He’s passionate. He cares. He cares about his people. He cares about the work. He cares about his organization. And his approach to leadership produces results. When he was at Great West Life, his was the top region in Canada in 2010, 2011 and 2012. This spring we ran a customer service program together for a police department.

In a recent conversation with John about his coaching experience with his daughter’s Under 19 Ringette team, he explained how he coaches the same as he leads. Same philosophy. Same approach. Same leadership. Here are John’s five keys for unleashing greatness within a team:

1) Hire great people. You need to know the skills you need from your people and, more importantly, you need to know the kind of attitude you want from the people around you. You can always teach skills, but you can’t teach attitude. Building a great team means knowing precisely the kind of person you want on your team. It means hiring s-l-o-w-l-y. Take your time. Ask questions and assess the right fit. If you study what most people do in business you find that they spend their time hiring for competence (resume, experience, etc.) and almost always fire for character. What John, and other great leaders do, is hire for character and train for competence.

2) Create an environment for people to be their best. When are you at your best? Typically it is when you are focused, but not worried about mistakes or failing. In John’s words, “When we win, we party; when we lose, we ponder.” This means it’s okay to make mistakes, as long as you learn from them. See the best in people. Fit people don’t fix people. Find their strengths and build on those strengths. Find a place where people can take their gifts, their passion, and their talents, and make a contribution. It takes coaching, mentoring, and, most importantly, time. When you create these environments, people “chose to” come to them; they don’t feel they “have to”.

3) Understand the why (the reason) before the what or the how. At the 1963 Washington D.C. Civil Rights March, Martin Luther King did not stand up with a “strategic plan.” Martin Luther King had a dream. He gave people a reason. What’s vital in building a team – as well as building a life – is to not confuse the means with the ends. John Liston understands this. He understands that people aren’t accountable if they aren’t motivated. If they aren’t accountable, it’s because they don’t have enough reason to be accountable. A vision is what gives people a reason to get on board. John uses the vehicle of sport to teach character. Character is the why. Character is the goal. Sport is the means to that goal. Some people get confused and think sport is about winning. Professional sport may be, but all others are about character. Winning is a by-product. It works the same in business.

4) Execute with precision. John is a master of accountability cultures. He understands that you have to inspire people, and then you have to link that inspiration to clearly defined outcomes and a precise way to get there. This is where John is tough. He models the values. While he cares about people, he has a precise, results driven process for creating an environment for people to hold themselves accountable – to themselves and to each other.

5) Celebrate success. In John’s words, “you have to know what success is, know how to get there, and know how to celebrate it when you’ve achieved it.” You have to know what constitutes success and shine a light on it. Tell the story. Acknowledge people. Catch people being successful. You have to care and you have to connect. Celebration can be big or it can be small, but most importantly it has to be meaningful.

John’s passionate, inspiring energy is contagious. It’s always been important to him to create an environment in which people have a chance to be their best, to realize their potential, and to be recognized for their achievements. John is the kind of leader people want to work for. He’s also the kind of friend people seek.

What kind of environment are you creating on your team?

6 WAYS TO INCREASE EMPLOYEE ENGAGEMENT

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I’ve never seen more “employee engagement programs” thrown at employees, and we’ve never seen lower engagement scores. So what’s going on?

One way to look at the challenge of employee engagement is to observe the relationship between three concepts: achievement, expectations, and happiness.

Happiness results when your achievements meet your expectations. For example, if your expectation of your boss is “100”, and she achieves only “80”, then we say your happiness score is -20. On the other hand, if you have an expectation of your boss of “80”, and she hits “100”, then your happiness score is +20.

What happens when this same boss, who meets the expectations of one employee, doesn’t meet the expectations of another employee? One employee will be happy. The other will be unhappy. Maybe the problem isn’t the boss. Maybe the problem is the nature of our expectations. While bosses and organizations certainly need to work hard to achieve a highly engaged culture, employees share the responsibility of hard work to achieve their own level of engagement while simultaneously decreasing their expectations. To paraphrase John F Kennedy: ask not what your organization can do for you, but what you can do for your organization.

Lazy employees (i.e. they don’t want to achieve much) combined with high expectations, is called entitlement. And entitled people are never happy. Have you ever noticed that the most entitled people in your office are the ones that are the most miserable? Many people bring enormously high expectations to work and to all their relationships. My mother had a scholarly word for this kind of person: spoiled.

It appears to be human nature that the more we get, the more we expect. Research will bear out that the societies with the lowest GNP are often the societies with the happiest people. They are likely happy because their expectations are lower. There’s something to be said about simply being satisfied with what we have.

While I’m all in favor of bosses developing ways to create environments that engage people, I know some leaders who could deliver the moon for their employees and they still wouldn’t be happy. This is because most people who are unhappy at work aren’t just unhappy at work. They are unhappy with all aspects of their lives. We all need to examine carefully our level of expectations. To increase your happiness and engagement at work:

1) Carefully examine your expectations. It has been said that expectations are premeditated resentments. Often, high expectations stem from unhappiness in your life and expecting others (e.g. your boss) to make you happy. This is a formula for discontent, both for you and for your boss who might be trying too hard.

2) Take 100% responsibility for your own happiness. Your life will change the day you decide that all blame is a waste of time. Taking 100% responsibility means that you take responsibility for getting your needs met instead of demanding that someone do it for you.

3) Be careful about over achieving. It’s good to set a goal and achieve it – providing it meets an expectation. But if you are an overachiever who continually expects more and more of yourself (and usually others too), you’ll never be happy. You’ll always be striving for the next achievement. The only way to fill that hole is to learn to be satisfied with what you have achieved.

4) Give what you expect. My parents used to say, “You don’t get what you expect. You get what you give.” No amount of employee engagement programs can possibly fill all the insecurities and unhappiness that employees bring to work. To counter the frustration of not getting what you expect, clarify what you expect, and then give that. For example, if you expect appreciation, get so busy appreciating others that you don’t have time to feel sorry for yourself. It was Zig Ziglar who said, “You will get all you want in life, if you help enough other people get what they want.”

5) Realize that you can’t meet everyone’s expectations. Like a request, an expectation is not an agreement. Realizing this will un-complicate your life. It is absolutely impossible to meet everyone’s expectations of you because it is physically and mentally unattainable for any human being to be all things to all people.

6) Practice gratitude. The antidote to entitlement is gratitude. We all need to look at ourselves when it comes to employee engagement. It’s a shared responsibility. Yes, positional leaders have a responsibility. But so do employees. What you focus on grows. What you appreciate appreciates.

5 LEADERSHIP LESSONS FROM A BELOVED MAYOR

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Boston is one of my favorite cities. I get there at least once a year for work or to visit friends. For my daughter’s thirteenth birthday, we flew to Boston for a rare opportunity to see a Red Sox game and a Bruin’s game in the same day. The Fenway Park experience will be embedded in our hearts forever. There is something inexplicable about being in Boston. The beauty, the arts, the people, the universities, the passion, and the pride of community – that shone especially brightly through after the marathon bombing – all contribute to making Boston a magnificent place. But there is something else that has been a part of the splendor that has stood out in this city for more than the past two decades: Boston’s former beloved mayor.

Tom Menino, Boston’s longest-serving mayor, is a reminder of the special qualities that can make a politician cherished as a leader. Upon his death, back in 2014, Harvard’s paper, Crimson Staff, stated, “Boston lost its longest-serving chief executive, Harvard lost a partner, and the community lost a symbol of Boston’s cohesiveness, toughness, and spirit of renewal.”

There aren’t many politicians that are called ‘beloved,’ but that’s how most people in Boston would describe him after his more than five terms of office. Tom Menino was part of the fabric of Boston and the lessons about the importance of leadership that can be learned from the life of Tom Menino are worth noting. I have listed some of Menino’s attributes that describe his presence as a leader.

  • Be connected. With his constant presence in the neighborhoods of Boston, more than half of Boston’s residents had personally met their mayor at one time or another. ‘Tommy’ Menino attended every possible event, ribbon cutting, and other public gatherings. People who met him said he was warm and genuine. He was authentic. Based on the hundreds of tributes after his death, Tommy’s down-to-earth, accessible manner and understanding of people made him highly regarded, both as a politician, a leader and as a person.
  • Be a champion for the minority. Among Mr. Menino’s main priorities were “providing every child with a quality education; lowering the crime rate; and promoting a healthy lifestyle for all city residents.” Defender of the poor, those captive to their environments, and minorities, Menino stood strong as a principled leader of Boston, making it a great and beautiful ‘town’.
  • Be humble. Months after leaving office, Menino was diagnosed with an advanced form of cancer. When he announced his illness, he made it clear that he did not want people to feel sorry for him, reminding the public that there are people worse off than him. He did not want to be treated any differently because of this illness. His attitude was the same as all previous challenges he had faced: “We’ll get through it.”
  • Be principled. As a boy, Menino and his family experienced prejudice because of their Italian ethnicity. Thus, he was a staunch opponent to discrimination, and had zero tolerance for prejudice or racism of any kind. Menino stood up for justice by marching in the city’s gay pride parade and refused to march in South Boston’s St. Patrick’s Day parade because it banned LGBT advocacy groups. As a bridge builder in a city that had long been accused of inadequately handling race relations, Mayor Menino shattered the mold and stood for justice by connecting the gap.
  • Be courageous. Leaders who get things done require toughness, discipline, and courage. In the aftermath of the Boston Marathon bombings, Menino checked himself out of the hospital despite a broken leg to attend the memorial service and deliver his tribute to the victims and to the city. Menino knew that to be a leader you aren’t going to make everybody happy. Having the courage to stand for what he believed in was more important to him than popularity. The paradox was that by living and leading this way he was hugely popular.

Mayor Menino demonstrated an incredible human touch through the power of his authentic presence. Determination, work ethic, and an unyielding dedication to serving others were the hallmarks of this mayor. These qualities, along with his commitment to banish the racial polarization that had planted itself in Boston, solidified his legacy as one of America’s great public servants.

However, no leader or person should ever be emulated entirely. No one is perfect, and by observing carefully, you can learn as much from a person’s weaknesses as you can from their strengths. In order to serve the greater good, at times you have to exercise your power and be loyal to your followers. The Boston Globe noted once that, “Mayor Menino favored certain developers,” took a personal interest in almost every construction project, and often banished enemies “to the political wilderness.” He was even seen by some as a bully. Sometimes ridiculed for his lack of vision and eloquence, he was not known as the greatest of public speakers nor was he a leader with a profound ideology. But none of these criticisms overshadow Menino’s overwhelmingly assured legacy. To the contrary, these weaknesses helped make him who he was.

Reflecting on the life and lessons of the leaders in our lives – both the ones we are drawn to as well as those who repel us – can make us better people and better leaders. With all his strengths and weaknesses, Menino embodied what a politician can be. His lessons of hard work, dedication to those he served, and devotion to a purpose larger than himself should inspire us all as leaders to pursue our purpose with passion and a renewed sense of focus.

Seven Ways To Enlarge The Lives Of Others – The Work Of The Best Leaders

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“Believe in your heart of hearts that your fundamental purpose, your reason for being, is to enlarge the lives of others. As you enlarge the lives of others, your life will be enlarged. And all the other things we have been taught to concentrate on will take care of themselves.”   – Pete Thigpen, Former President, Levi Strauss

Not long ago, I had the privilege of touring the plant of a client who hired me to help improve the culture of his organization. As we wandered around, the CEO introduced me to everyone we came across – in the halls, the offices, the labs, and on the shop floors. But he didn’t just know everyone’s name and title. He made a point, whenever possible and appropriate, of making a brief – and positive – comment about everyone. When he introduced me to the janitor, the caretaker’s eyes widened and brightened as the CEO told me how he puts pride into everything he does and that he’ll be greatly missed when he retires next month after more than a quarter century of service. Every employee smiled as they were introduced and the CEO said something positive about the unique contribution they individually made to the well-being of this company. This CEO understands a fundamental responsibility of leaders: to enlarge the lives of every one of their employees.

As I think of my own staff, I realize that I often take them for granted. I give them work to do, put pressure on them to deliver on their accountabilities, and attempt to give them support to do their work. But do I actually make a conscious effort to enlarge their lives? We all get into our routines, our habits, our mundane patterns. In a world of incessant demands, it is easy to lose touch with the people around us and the real work of leadership.

Here are seven ways to enlarge the lives of others:

  1. Care. Enlarging the lives of people isn’t a technique. You can’t fake it. People will see right through you. We all get busy and forget to notice people. Your staff will forgive you for forgetting. What they won’t forgive you for is not caring. Enlarging the lives of people involves caring about people, not manipulating them. People are uplifted and better by being around people who care about them.
  2. Serve. Serving means having a commitment to people’s growth as much as finding the resources to help them get their job done. Serving means making the success of others more important than your own. Serving means making others look good and being willing to not take the credit. Great leaders know that you can’t necessarily make people happy, but you can help them take pride in themselves and their work – by seeing their worth, beyond what they may see in themselves.
  3. Make Time. Enlarging the lives of others takes time. Take time to learn names. But more than that, take time to learn about what matters to people you serve, the names of their family members, and the kind of things they do when they are away from work. Leadership is more than just wandering around. It’s tuning in. It’s paying attention. It’s being in touch. Carry a notepad and make a note of what’s important to the people on your team.
  4. Challenge. If you are going to enlarge the lives of others you have to push them beyond their comfort zone. You have to set a standard that stretches them. And you have to encourage them. “You can do this;” “I trust you;” and “I believe in you;” are enlarging statements. Then model the way. When was the last time you encouraged someone to go beyond what’s easy? When is the last time you did something for the first time?
  5. Accountability. Collin Powell, the former US Secretary of State, once said that “everyone on a team knows who is and who is not performing and they are looking to you as the leader to see what you are going to do about it.” You don’t enlarge the lives of people when you let them off the hook or hold back from having the difficult conversations. Set clear standards and hold people accountable. It enlarges the lives of everyone.
  6. Safety. Enlargement is about creating an environment where people can grow. Bruce Lipton, a cellular biologist, says that a cell has only two options in life: to grow or to protect. If the cell perceives its environment to be toxic it will go into protection mode. When it perceives its environment to be nourishing, it will enlarge. To enlarge the lives of others, you must create an environment that is physically and psychologically safe – safe to work without harm, safe to make mistakes without fear, safe to be honest without retribution, safe to be yourself without judgment.
  7. Appreciation. Appreciation is about acknowledging (both privately and publicly) effective, productive action. Appreciation is recognizing people when they take special care in a delivery, when they go out of their way to fix a glitch in a product, when they make a customer feel extra special, when they send the order out early, when they go the extra mile. Appreciation isn’t empty praise. Appreciation is genuine recognition when someone makes a difference. It’s about catching people doing things right rather than succumbing to the seemingly natural tendency to criticize. Say thank you. What you appreciate, appreciates.

When you are mindful and intentional about making these actions a habit, the lives of people around you will naturally enlarge. As you help people grow in this way, it will inevitably come back to you in the form of commitment, loyalty, and results. As you enlarge the lives of others, your life and your organization will be enlarged. And all the other things we have been taught to concentrate on really do seem to take care of themselves.

Six Ways To Know If People Trust You

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Trust is the most important issue facing the world today and lies at the foundation of every relationship. Trust is the keystone of success in work and in life. It’s the new global currency. It crosses cultures and generations. Building, restoring, and sustaining trust is your number one leadership challenge. Without trust there is no leadership, no relationship, no life as we know it in this interconnected universe. If you stop and think about it, trust lies at the centre of everything we do.

So, if trust is so important, how do you know if you are trusted by others? How do you assess it? How do you measure it? While trust has an emotional component to it, trust is not an emotion. Trust is an action. Trust is demonstrated by the way you behave in response to another person or circumstance.

In your most trusted relationships, trust is generally not even talked about. Instead, it’s demonstrated.

You know you have earned trust when:

  • People seek your advice. You know that you have earned the trust of others when they come to you for your input, your opinion, your perspective. Do others ask you for guidance?
  • People are honest with you. People will have the tough conversations with people they trust. You know you have earned trust when others bring you the bad news, negative feedback as well as celebrations, and when they are vulnerable, direct, candid, and straightforward with you. You can be polite with anyone, but the seed of trust lies within Are people giving you open and honest feedback, bad news as well as good?
  • People challenge you. As a corollary to #2, you know you have established trust, especially when you are in a position of authority, when others respectfully challenge your point of view, your approach, and your decisions. Are you being challenged by the people who report to you?
  • People are competent. While you can foster competence for a time in a non-trusting relationship, it won’t last. Trust breeds competence. Trust builds results. Trust fosters capability. Are you getting the results you need from your team?
  • People are relaxed around you. I recently coached a manager whose boss exploded every couple of weeks. He constantly lived in tension, never knowing what would set the boss off. Being relaxed is not the same as being complacent. It means being calm in the midst of activity. You are more effective when you aren’t wound up and stressed. You are more productive and do better work when enjoying yourself. Tension, stress, anxiety – all indicators of a lack of trust – can destroy a workplace. Are you aware of the level of tension in the people around you?
  • People stick around. It’s been said that people don’t leave organizations; they leave bosses. The number one reason people leave marriages is because they no longer feel good about themselves in the presence of their spouse. People leave bosses for the same reason: they no longer feel good about themselves in their presence. You don’t feel good about yourself when you are around people you don’t trust. How’s the retention rate of your direct reports?

Trust is not built in a day. It is built daily. It’s built with consistent action. It’s built with care and compassion. It’s built with honesty and stability and strong character. Trust is built through paying unwavering attention to the small things and knowing what’s important to people. Trust is built with integrity and a can-do attitude. It’s built with a disciplined, focused approach of investing in the lives of people who matter to you.